Explain the Legal, Ethical and Operational Issues in Relation to the Use of Information.

Topics: Occupational safety and health, Data Protection Act 1998, Business ethics Pages: 6 (2005 words) Published: July 28, 2013

In this assignment I will explain the legal, ethical and operational issues in relation to the use of information.

Legal issues
Legal issues are various items of legislation (law) to protect the use of business information. Data protection act 1998
Many business store information about people, whether it’s for potential customers or previous clients. The data protection act protects the information held about people from being misused. The information businesses store on databases need to be obtained fairly and lawfully, they must only be used for the purposes started during collection, it must be accurate and up to date, not kept for longer than necessary, processed in line with your rights, subject to procedures to prevent unlawful processing, accidental loss, destruction and damage to personal data. Freedom of information act 2000

The freedom of information act came into effect in 2005. It provides individuals or organisations with the right to request information held by the public authority. The public authority have to tell the applicant whether it holds information, it must provide that within 20days of the applicants request. Computer misuse act 1990

The computer misuse act is a law in the UK that legislates against certain activities using computers, such as hacking in to other peoples systems, misusing software or helping a person to gain access to protected files on someone else’s computer. Unauthorised access to computer material, unauthorised access to computer systems with intent to commit another offence and unauthorised modification of computer material is all illegal. Ethical issues.

An ethical issue is a code of practise that exists in an organisation to maintain business ethics on use of email, internet, whistle blowing, organisational policies and information ownership. Use of email

Many organisations or businesses have a code of practice on the correct use of email Emails are used as an electric memo, but only where text is short and to the point. They are also used as a reminder, advanced notice and flag of meetings. Emails are used to give standard information to large groups of people, to disseminate urgent news rapidly and lastly emails are also used as a telephone substitute but only where quick non-explanatory type responses, with no follow on is expected. Emails should not be used to send large documents, distribute committee papers, as a substitute for formal documents, for long term storage, for complicated queries or as a substitute for face-to-face contact. Internet

Many businesses also have codes of practice on the use of the internet and what their employees can and cannot use the internet for. These are also codes of practise which govern selling on the net which many businesses adhere to. Whistle blowing

A whistle-blower is an employee who raises a concern about a business practise-either to management within the company or to an outside organisation for example the press. The concern may relate to fraud, crime, danger, or any other serious risk that could impact on customers, colleagues’, shareholders, the public, the environment or the reputation of the organisation. Whistle blowers may receive legal protection through the public interest Disclosure Act. Organisational policies

Organisations may have many policies to ensure that their business practices with regard to information can be done more ethically. This could be anything from how they manage information to ensuring marketing and other business practices are fair and just. Organisational policies relate to the use of business information can help make sure decisions affecting staff are understandable, consistent, meet legal requirements, take full account of their impact and contribute to productive working relationships. Policies

Polices are a course of action, guiding principles, procedures considered expedient, prudent or advantageous. Policies help make sure that staff have guidance to...
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